Requirements, Documentation, and Audit of Occupational Health and Safety Management Based on ISO 45001:2018

Requirements, Documentation, and Audit of Occupational Health and Safety Management Based on ISO 45001:2018

The Requirements, Documentation, and Audit of Occupational Health and Safety Management Based on ISO 45001:2018 course is designed to provide participants with a comprehensive understanding of the requirements for implementing, documenting, and auditing an Occupational Health and Safety Management System (OHSMS) in accordance with the ISO 45001:2018 standard. It aims to ensure that participants can effectively manage workplace safety, maintain compliance, and continuously improve occupational health and safety (OH&S) performance.

Course Overview:

1- Introduction to ISO 45001:2018

• Overview of ISO 45001:2018: Understanding the purpose and benefits of the ISO 45001:2018 standard, which provides a framework for an occupational health and safety management system (OHSMS) to prevent work-related injuries and improve OH&S performance.
• Key Principles of OH&S Management: An introduction to the fundamental principles behind occupational health and safety, including worker involvement, risk assessment, legal compliance, and continual improvement.
• High-Level Structure (Annex SL): Overview of the high-level structure that ISO 45001 shares with other management system standards (like ISO 9001 and ISO 14001), facilitating integration with other systems.

2- ISO 45001:2018 Requirements

• Context of the Organization:
  • Understanding the Organization and Its Context: Identifying internal and external factors that influence OH&S management.
  • Interested Parties: Determining the needs and expectations of workers and other interested parties (regulators, customers, etc.).
  • Scope of the OHSMS: Defining the boundaries and applicability of the system within the organization.
• Leadership and Worker Participation:
  • Top Management’s Role: Understanding leadership responsibilities in promoting OH&S, setting a policy, and ensuring worker participation.
  • OH&S Policy: Developing and communicating a robust OH&S policy that aligns with the organization’s goals.
  • Worker Participation: Ensuring active involvement of workers in hazard identification, risk management, and overall OH&S improvement.
• Planning:
  • Hazard Identification and Risk Assessment: Identifying hazards and assessing risks and opportunities related to OH&S.
  • Compliance Obligations: Identifying and ensuring compliance with legal and other regulatory requirements related to workplace safety.
  • OH&S Objectives: Setting measurable OH&S objectives and planning actions to achieve them.
  • Risk and Opportunity Management: Addressing risks and opportunities that can affect the OHSMS’s intended outcomes.
• Support:
  • Resources: Ensuring the organization has the necessary resources (people, infrastructure, environment) to maintain an effective OHSMS.
  • Competence and Training: Developing and maintaining competence through education and training for all employees.
  • Awareness and Communication: Establishing effective communication processes regarding OH&S matters internally and externally.
  • Documented Information: Controlling and maintaining documentation related to the OHSMS, such as policies, procedures, and records.
• Operation:
  • Operational Planning and Control: Implementing controls to manage risks associated with workplace processes and activities.
  • Management of Change: Addressing health and safety risks arising from organizational changes, such as new processes or facilities.
  • Emergency Preparedness and Response: Developing plans for responding to emergency situations in the workplace.
• Performance Evaluation:
  • Monitoring, Measurement, and Analysis: Establishing processes for monitoring OH&S performance, evaluating compliance, and measuring effectiveness.
  • Internal Audits: Conducting audits to assess compliance with ISO 45001:2018 and the effectiveness of the OHSMS.
  • Management Review: Ensuring top management periodically reviews the OHSMS to evaluate its effectiveness and alignment with strategic objectives.
• Improvement:
  • Nonconformity and Corrective Action: Identifying, addressing, and preventing nonconformities and accidents in the workplace.
  • Continual Improvement: Establishing methods for driving continual improvement in OH&S performance.

3- Documentation Requirements

• Documented Information:
  • Types of Documentation: Understanding the types of documentation required by ISO 45001:2018, such as the OH&S policy, risk assessments, and training records.
  • Document Control Process: Establishing processes for creating, updating, and controlling documented information in an OHSMS.
  • Retention of Records: Ensuring proper record-keeping for evidence of compliance with regulatory and standard requirements.

4- Internal Audits

• Audit Process:
  • Purpose of Audits: Understanding the objectives of conducting internal audits to assess compliance with the ISO 45001:2018 requirements.
  • Planning the Audit: Developing an audit plan that includes scope, objectives, and scheduling.
  • Audit Techniques: Collecting evidence through interviews, observation, and reviewing documented information.
• Conducting Internal Audits:
  • Audit Preparation: Preparing audit checklists, defining audit scope, and reviewing previous audit results and documentation.
  • Audit Execution: Techniques for interviewing personnel, inspecting facilities, and evaluating the effectiveness of control measures.
  • Audit Findings: Identifying nonconformities and opportunities for improvement.
• Reporting and Follow-Up:
  • Audit Report: Preparing an audit report that summarizes findings and recommendations for corrective actions.
  • Corrective Actions: Verifying that corrective actions are implemented to address nonconformities identified during the audit.
  • Closing Meeting: Presenting audit findings to management and agreeing on actions to be taken.

5- Best Practices for OH&S Management

• Risk Management: Utilizing best practices for identifying, assessing, and controlling workplace hazards.
• Worker Safety and Engagement: Encouraging active participation of workers in safety programs and improvements.
• Compliance with Legal and Regulatory Requirements: Ensuring the organization stays up-to-date and compliant with OH&S-related laws and regulations.

Course Learning Outcomes:

• Understand ISO 45001:2018 requirements and how to implement them to create an effective OHSMS.
• Develop and manage documentation in compliance with ISO 45001:2018, including procedures, risk assessments, and records.
• Conduct internal audits of the OHSMS to ensure compliance and drive continual improvement.
• Enhance workplace safety by identifying hazards, assessing risks, and implementing effective control measures.
• Ensure compliance with legal requirements related to occupational health and safety management.

Target Audience:

• OH&S Managers and Coordinators: Individuals responsible for the management and oversight of workplace safety.
• Internal Auditors: Professionals tasked with auditing the OHSMS to ensure compliance and effectiveness.
• Health and Safety Officers: Individuals responsible for day-to-day health and safety operations in the workplace.
• Compliance Officers: Those ensuring adherence to workplace safety regulations and ISO 45001 standards.
• Senior Management: Executives who wish to understand OH&S management and support continuous safety improvement initiatives.

Certification:

Upon successful completion of the course, participants will receive a certification in ISO 45001:2018 Occupational Health and Safety Management System Requirements, Documentation, and Internal Audit, demonstrating their competency in managing, documenting, and auditing an OHSMS according to ISO 45001:2018 standards.